DOCUMENTS USED IN CARRIAGE OF GOODS

DOCUMENTS USED IN CARRIAGE OF GOODS

i)Enquiry/Inquiry. A letter sent an importer to the exporter asking about the supply of the goods and the terms of sale.

ii) Order of Indent. This asks the supplier to supply goods. It may specify the goods to be supplied and suggest the preferred mode of transport for them. An indent may be open or closed o Open Indent.

Here the importer does not specify the supplier and the goods to be bought and therefore the exporter or export agent is free to choose the supplier

Closed Indent.

Here the importer specifies the supplier and the goods to be bought.

iii) Letter of Credit. A document issued the importers bank to the exporter‟s bank to assure the exporter of the payment for the goods ordered. The exporter can then be paid his bank on the basis of this letter.

  1. iv) Import License. A document issued the country to allow the importer to buy goods from abroad.
  2. v) Bill of Lading. A document of title to goods being exported issued the shipping company to the importer who should use it to have goods released at the port of entry.
  3. vi) Freight Note. A document prepared the shipping company to show the transportation charges for goods.

vii) Certificate of insurance. A document issued the insurance company or agent, undertaking to cover the risk against the loss or damage to goods being exported.

viii) Certificate of Origin. A document that shows the country from which the goods are being imported have originated from.

ix) Commercial Invoice. A document issued the exporter to demand for the payment for the sold on credit to the importer. It shows the following;

  • The name and address of the exporter
  • The name and the address of the importer
  • The price charged
  • The terms of sale
  • The description of the consignment
  • The name of the ship transporting the consignment

x) Consular Invoice. A document that shows that the prices of the goods that have been charged is fair as certified the consul with the embassy of the exporting country.

xi) Proforma Invoice. A document sent the exporter to the importer if he/she is not willing to sell goods on credit. It may be used to serve the following purposes;

  • Serve as a formal quotation
  • Serve as a polite request for payment before the goods are released for the customer
  • To enable the importer to initiated the clearing of the custom duty early enough to avoid delays
  • Used to the importer to obtain permission from the Central Bank to import goods

xii)Airway Bill. Issued the airline company to show the charges for the goods being transported

xiii) Letter of Hypothecation. A letter written the exporter to his/her bank authorizing it to resell the goods being exported. This occurs if the bank fails to get payment on the bill of exchange drawn on the importer that it has discounted for the exporter. Should there be a deficit after the resale, the exporter pays the deficit

xiv) Weight note. A documents that shows the weight and other measurements of the goods being delivered at the dock

xv) Shipping advice note. A document issued the exporter to his/her shipping agent containing instruction for shipping goods.

RIGHTS AND LIABILITIES OF PARTIES

Estoppel

A non-owner can pass a good title if the true owner is his conduct precluded from denying the seller’s authority to sell. This is the equitable doctrine of estoppel. If the true owner of goods makes it appear that some other person is the owner, the true owner is estopped from denying the apparent ownership of the other.

Sale Mercantile Agent or Factor A factor is a mercantile agent who is entrusted with possession of goods and who sells in his own name. A factor passes a good title, even if he has no authority to sell provided he sells the goods:

  • In his capacity as mercantile agent
  • In the ordinary course of business
  • To a bona fide purchase for value without notice
  • Of which he has possession of with the owner’s consent.
  1. Resale Seller in Possession If the seller who has already sold goods but retains their possession or documents of title, sells them to a 3rd party who takes in good faith for value without notice of the previous sale, the seller passes a good title.
  2. Sale buyer in Possession Where seller who has bought or agreed to buy goods, obtains their possession or documents of title with the seller’s consent before title passes to him and as a consequence he transfers them to a bona fide purchaser who takes them in good faith and with notice of the original seller’s lien on the goods, he passes a good title.
  3. Sale Under Statutory Power. A sale made in exercise of a power conferred an Act of parliament passes a good title
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